The Federal Motor Carrier Safety Administration considers monitoring the qualifications and safety performance of your drivers to be a critical element in maintaining a safe carrier operation. At minimum, an annual review of driving performance and insuring driving credentials are valid can weed out unsafe drivers or pin point areas where further training could correct bad driving habits before they negatively impact your company.
The Federal Motor Carrier Safety Regulations outline minimum requirements and documentation for maintaining a Driver Qualification file. It is more important than ever to manage these DQ Files well because in June 2018, ATA Chief Economist Bob Costello released turnover figures for the first quarter of 2018. According to ATA’s Trucking Activity Report, the annualized turnover rate at large truckload carriers – fleets with more than $30 million in annual revenue – jumped six points to 94%. At smaller truckload carriers, the turnover rate sunk to 73%, but was still seven points higher than for the same period the previous year. Managing compliant DQ Files with this turnover can get awfully complicated.
Our file management service electronically maintains all of the required DQ file documents for your review or DOT audit. Our system identifies missing documents, tracks credential renewal dates, initiates the annual review process and keeps you informed every step of the way. Our process includes:
For those companies who want to go beyond minimum DQ file requirements, we can customize a program that can meet your needs. Additional services can include:
If you just want help with the first part of the DQ Process (1. Complete the Required DQ Files), we help with getting you an easy to use required DQ files for you to fill out. The required driver qualification forms are difficult to get, difficult to construct, time consuming to complete, and the task of correcting incomplete documents and chasing missing documents can be a nightmare. Glostone's DQ File Accelerator can help you do it yourself by providing 8 Mandatory Fillable PDF Forms required by the FMCSA (Part 391).
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