Fuel and mileage taxes are a fact of life in trucking. To operate trucks in excess of 26,001 lbs interstate, trip by trip fuel permits must be purchased or operators must have an International Fuel Tax Agreement (IFTA) account set up that pays fuel taxes owed quarterly.
The purpose of IFTA is to ensure that each state is fully compensated for the fuel tax associated with the fuel consumed in each state. Setting up an IFTA account obligates the carrier to keep detailed records of travel and file quarterly fuel tax reports.
In addition, a few states require a mileage tax account either in lieu of or in addition to the IFTA Fuel Tax account. Mileage taxes are based on distance traveled
at a tax rate based upon the trucks weight.
At Glostone, fuel tax compliance is truly a turn-key solution. From setting up the correct accounts to helping carriers make full use of their existing dispatch, GPS data and/or paper trip record keeping systems. We are the experts in both mileage & IFTA fuel tax reporting. Our reporting process is full service starting with monitoring your accounts and the input of your paper or e-mileage and fuel data. We produce your state’s IFTA Tax report along with any required mileage tax reports, and we can file the reports on your behalf. Our quality control process insures your data is reported timely and accurately. We offer trip reconstruction, tax analysis by unit, by fleet or by terminal, assist in any audit and we will maintain your records for 4 years.
We use our compliance expertise & experience, aided by the latest technology, to make sure your compliance data - trip reports, hours of service logs, tax and registration filings, etc - is complete, accurate, understandable, storable, and actionable. You work with one dedicated compliance manager focused on your business who is supported by a team of specialized compliance experts. We deliver in a timely manner to make sure we accomplish our mission as your trusted advisor, making your compliance operations cheaper, more accurate, more efficient with a lot less worry.
We can review a client’s in-house tax reporting procedures to assess the degree of compliance and potential risk in meeting the fuel and mileage tax reporting responsibilities.
We are available to carriers who find themselves in an audit and would like expert assistance to ensure the audit is performed accurately and guided to the best possible outcome.
Find the contacts and addresses for mailing instructions for Fuel & Road Tax Accounts for IFTA, Kentucky, New Mexico, New York, and Oregon state tax accounts.