Your Trucking Solutions Now Loading.



Please wait.

menu

503.607.1088

Asset Maintenance

Maintaining equipment is one of the most important tasks a Motor Carrier must perform to ensure safety and reliability. Managing fleet asset maintenance is critical to minimizing the costs without skimping on safety and staying within minimum compliance of the Federal Motor Carrier Safety Regulations (FMCSR’s).

Glostone Trucking Solutions provides a turnkey, customized fleet maintenance management solution using your in-cab telematics data with 24/7 online access to documents, dashboards and data. Our solution can accomplish the setup, notification and the recordkeeping in the four required areas of FMCSR fleet maintenance management:

  • • Scheduled Maintenance by asset
  • • Annual Inspection of truck and trailer
  • • Driver Vehicle Inspection Reporting (DVIR) are performed
  • • Maintenance Violation Reports are accounted for and repairs documented

Our solutions can minimize the costs associated maintenance by employing workflows such as:

  • • Customized scheduling of maintenance by asset
  • • Reminders to ensure assets are taken in for maintenance
  • • Document retention by asset to ensure audit requirements are met
  • • Recording and reporting to help analyze cost by asset
  • • Documenting repairs outside of scheduled maintenance

 

Our Service: We offer two options

 

Maintenance Notification:

We set up a maintenance schedule determined by the client. We use telematics data to determine when maintenance is due and notify the client. The client responds to the notifications by insuring the fleet maintenance is performed, handles documenting what was done and all supporting document storage.

 

Fleet Maintenance Management:

We set up a maintenance schedule determined by the client. We use telematics data to determine when maintenance is due and notify the client. The client responds to the notifications by insuring the maintenance is performed and sends us all of the records. We capture costs, electronically store and maintain all records. Records are easily retrievable in case of audit.

Annual Maintenance requirements are tracked and documented. Driver Vehicle Inspection Reports (DVIR’s) are monitored for compliance. Violation Reports are collected and associated with the supporting repair documents.

Glostone’s NaviGATE, is your 24/7 gateway into your equipment data, including maintenance schedule, history and reports.  Key documents are available to view and print anytime.  Dashboards provide a quick snap shot of equipment performance for better decision making.

DQ File Management

Our file management service electronically maintains all of the required DQ file documents for your review or DOT audit.  Our system identifies missing documents, tracks credential renewal dates, initiates the annual review process and keeps you informed every step of the way with 24/7 online access to documents, dashboards and data.

 

Our process includes:

  • • Glostone’s NaviGATE, your 24/7 gateway into your individual employee employment data, employee and/or Driver Qualification File documents, Drug & Alcohol program documents and training history.
  • • Upload all current DQ files into the system and review for compliance
  • • Electronically maintain each DQ file, by driver, by terminal
  • • Send alerts, action emails and follow up by one of our Safety Compliance Specialists regarding missing, expiring documents and/or upcoming compliance deadlines.
  • • Provide Customized DOT and Company required pre-hire documents to each driver applicant
  • • Work with each driver to complete forms and ensure 100% compliance (see DQ File Preparation Service)
  • • When hired, work with management to identify and complete required post-hire driver documents
  • • Initiate DOT and company required periodic file updates including ordering driver Motor Vehicle Records (MVR’s)
  • • Customizable option to upload Company specific documents and material

For those companies who want to go beyond minimum DQ file requirements, we can customize a program that can meet your needs.  Additional services can include:

  • • Gathering additional violation history (PSP report)
  • • Completing criminal and Social Security back ground checks,
  • • Inserting/reviewing specific company policies,
  • • Onboarding training videos
  • • Driver retention programs

 

The Glostone Difference:

  • • We offer a proprietary, web based platform where all files and documents are safely stored and retrieved
  • • Regulatory knowledge and expertise. We deal with Safety and Compliance regulations every day!
  • • Efficiency of system can reduce cost of labor, fines, and fees
  • • Monthly recap from a safety specialist to evaluate company’s safety and compliance

Be The First To Take Advantage Of NaviGATE, your portal to comprehensive DOT compliance and 24/7 online gateway to documents, dashboards and data!

Cloud Based

Compliance Documents, Dashboards and Data, all in one place and available 24/7

Team-Managed

We manage the technology, add our expertise, do the work, and provide you with the results. You use the results to manage risk, improve compliance, lower costs, and grow your business

Turn Key Compliance

Easy set up. Ongoing notifications. Fast service. Instant access to dashboards, data, analytics and more.

Interested in Asset Maintenance or DQ File Management powered by NaviGATE? Fill out the form to below...