Driver Qualification File Compliance-
Whether you are a Private or a For Hire Carrier, with 1 truck or 1000 trucks, the Federal Motor Carrier Safety Regulations require you to perform specified functions in the hiring and on-going performance monitoring of each driver. Complete and organized records must be kept for each step in the process. This even includes Owner Operators where the driver is the owner. Yes, an Owner Operator is required to have an employment application and more on file for himself!
The FMCSR Driver Qualifications (DQ) are the start of a driver’s personnel file. DQ record keeping should be considered the minimum file requirements. Failure to institute and maintain these very basics can lead to DOT fines, CSA violations, Unsatisfactory Safety Rating and even Out of Service Orders.
Audit proof DQ record keeping and maintenance requires that you have the right systems in place and spend the time necessary to complete each process. For those who are looking towards technology to improve their DQ compliance and minimize its costs, there is now a system available that can provide a platform that takes you beyond basic FMCSA DQ compliance. The system uses the web to provide a paperless personnel file system that:
- Measures and tracks Driver Qualification compliance.
- Goes beyond basic DQ tracking to provide a customizable information portal.
- Notifies, communicates and documents at all user levels.
- Accumulates CSA violation data as its downloaded from the FMCSA.
- Measures CSA performance over time.
- Provides training options and maintains proof of training.
- Manages documents and
- Is customizable to contain company specific needs.
Best of all, no special software needs to be purchased and it’s available 24/7 from any computer with internet access. You just log in.
Glostone Trucking Solutions offers this comprehensive system as a starting point, helps you customize it to fit your needs, and then uploads and manages the ongoing data for you for a low, monthly per driver subscription. We do the work. You just use the information to manage your company. We can even “certify” to your customers, insurance company, shippers and brokers that your company is CSA DQ Compliant! Give us a call today for more details!